The 30-day workshop follow-up plan

The follow-up starts before the workshop

If the only plan is “we will try it”, the urgent work will win. Book the first review before the workshop happens. Name who owns each experiment. Decide what a useful result would look like.

This is not bureaucracy. It is how a good idea gets a fair chance against a normal working week.

Days 1 to 3: choose one test

Each team picks one workflow, not five. Write the current steps in plain language. Define what the new AI-assisted version will do, where the input comes from, and when a person takes over.

Keep the existing method available. Nobody should feel trapped in a new process that has not earned their trust.

Days 4 to 14: use it on real work

Run the test with genuine examples. Capture the prompts, the edits people make, and the exceptions that appear. Do not polish the process too quickly. The messy parts show you what the system needs in order to work safely.

Ask three questions at the end of each week: Did it save time? Did it improve or harm quality? Did it create new friction?

Day 15: make a small decision

Hold a 20-minute review. Keep, change, or stop. If it works, simplify the instructions and share them. If it does not, identify whether the problem is the task, the input, the tool, or the expectation. Then either adjust one thing or let it go.

Stopping a weak experiment is a sign of good management, not failure.

Days 16 to 30: establish the working habit

For a successful test, add the instructions to the team’s normal operating document. Put the prompt, examples, and boundaries where people work. Give one person a light-touch ownership role and keep a five-minute weekly check-in.

At day 30, decide whether to scale to a neighbouring task. Do not spread a workflow because it is fashionable. Spread it because the first team can show that it helps.

What you should have after a month

You should have one documented habit, a small record of what changed, and better judgement about the next opportunity. That is more valuable than a list of tools people vaguely remember seeing.

Next step: Put a 20-minute day-15 review and a 30-minute day-30 review in the calendar before you schedule the workshop.